Hosting an Exhibitor Table during the Medical Institute and
Conference gives your organization an opportunity to showcase directly
to our estimated 300+ attendees. The exhibitor space is located in a
high-traffic area close to food and beverage breaks. Exhibit space will
be allocated on a first-come, first-served basis, so sign up now to
reserve your space by completing the
registration form.
Because
we recognize the value that Exhibitors bring to our conference
experience, Joint Council has not increased our tabletop rates. The
2009 rates are $400 for Members and $600 for Non-Members.
Below are some
Frequently Asked Questions regarding the Exhibitor Tabletops.
What does my tabletop fee include?
Purchasing a tabletop guarantees a 6' x 18” draped table and
one side chair for both the Medical Institute (March 26th)
and Conference (March 27th and 28th). Early setup
will be available for exhibitors at the following two times: March 25th
from 2 p.m. - 5 p.m. and March 26th from 6 a.m. - 7 a.m. Our Exhibitor spaces will be open across the following dates
and times: March 26, 2009 (7 a.m.–5:30 p.m.); March 27, 2009 (7:30
a.m.–5:30 p.m.); March 28, 2009 (7:30 a.m.–noon). To maximize visibility, we recommend that exhibitors plan to
man their tables for the entire duration of the event. Please indicate the amount of time you plan to utilize your
tabletop on the registration form.
The tabletop fee also includes continental breakfast, lunch
and snack/beverage breaks for one exhibitor per organization. Exhibitor
fees, however, do not cover the cost of attending workshops. Exhibitors
who wish to attend the educational portion of the event should contact
Joelle Ruben at
joeller@jcics.org or (703) 535-8045 regarding registration.
Special requests, including electricity, wireless internet
access and extension cords, will incur additional fees. Please see the
registration form
for complete information.
Will I be able to bring
an additional exhibitor?
Joint Council can arrange for additional exhibitors (up to
two additional exhibitors per organization) at a cost of $100 per
additional person. Paid additional exhibitors will receive complimentary
continental breakfast, lunch and snack/beverage breaks. Again, this fee
does not cover the cost of attending workshops. Please note that if an
additional exhibitor is already registered as a Conference
participant, the $100 fee will be waived. It is important to check
the appropriate box on the
registration form
so that our office knows to
waive this fee.
How do I request
internet, electricity, etc.?
Special requests, including internet and electricity, must be
requested and paid for through Joint Council, NOT the Conference hotel.
Exhibitors may elect to receive additional services by marking the
appropriate sections on the attached registration form and submitting
the related payment in addition to the cost of reserving a table. These
services must be purchased in advance, preferably with the initial
registration form.
Paid exhibitors may request and pay for
additional items up to February 20, 2009.
How do I ship items to
the Hyatt Regency Indianapolis?
Shipping costs are the responsibility of individual
exhibitors, not Joint Council. In addition, exhibitors will need to pay
a small fee directly to the Hyatt Regency ($5/box) for boxes that need
to be accepted and stored by the hotel. Joint Council will provide the
complete shipping address to paid exhibitors for the 2009 Medical
Institute and Conference. This correspondence will also include details
on the appropriate timeframe for shipments, as well as payment
instructions.
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