- Exhibitor Tabletops-

Hosting an Exhibitor Table during the Annual Conference or Adoptee Institute & Adoptive Parent Conference gives your organization an opportunity to showcase directly to our estimated 200+ attendees.  The exhibitor space is located in a high-traffic area close to food and beverage breaks. Exhibit space will be allocated on a first-come, first-served basis, so sign up now to reserve your space!

Download this information and registration form by clicking here.

What does my tabletop fee include?
Purchasing a tabletop guarantees a 6' x 18” draped table and one side chair. Setup will be available for Annual Conference exhibitors on Wednesday, March 17^th at 7:00 AM and Adoptee Institute & Adoptive Parent Conference Exhibitors on Saturday at 7:00 AM. Once you are confirmed with payment and contract details will be provided regarding shipping and set up times.  To maximize visibility, we recommend that exhibitors plan to man their tables for the entire duration of the event.

The tabletop fee also includes continental breakfast, breaks and lunch, when provided, for one exhibitor per organization.  Exhibitor fees, however, do not cover the cost of attending workshops.  Exhibitors who wish to attend the educational portion of the event should contact the Joint Council office at conference@jcics.org or by calling 703.535.8045 regarding registration and fees.

Special requests, including electricity, wireless internet access and extension cords, will incur additional fees.  Please see the attached registration form for complete information.

Will I be able to bring an additional exhibitor?
Joint Council can arrange for additional exhibitors (up to two additional exhibitors per organization) at a cost of $120 per additional person. Paid additional exhibitors will receive complimentary continental breakfast, breaks and lunch on Friday.  Again, this fee does not cover the cost of attending workshops.  Please note that if an additional exhibitor is already registered as a Conference participant, the $120 fee will be waived.  It is important to check the appropriate box on the registration form so that our office knows to waive this fee.

How do I request internet, electricity, etc.?
Special requests, including internet and electricity, must be requested and paid for through Joint Council.  These requests will not be accepted at the hotel.  Exhibitors may elect to receive additional services by marking the appropriate sections on the attached registration form and submitting the related payment in addition to the cost of reserving a table.  These services must be purchased in advance, preferably with the initial Exhibitor Registration form.  Paid exhibitors may request and pay for additional items up to March 5, 2010. 

How do I ship items to the Sheraton Baltimore City Center Hotel?
Shipping costs are the responsibility of individual exhibitors, not Joint Council.  In addition, exhibitors will need to pay a small fee directly to the Sheraton hotel for boxes that need to be accepted and stored by the hotel. Joint Council will provide the complete shipping address to paid exhibitors prior to the conference.  This correspondence will also include details on the appropriate timeframe for shipments, as well as payment instructions.